Tenant Information

Renting a property in South Northamptonshire, North Oxfordshire, South Warwickshire or North Buckinghamshire?

Davies & Partners letting agents in Brackley have a dedicated team of Property Managers that will be pleased to discuss your rental requirements and answer any questions or concerns that you may have relating to renting one of our available listings.

Davies & Partners was founded in 1969 and remains a leading agency for the letting and management of property in Brackley and surrounding areas. We are a firm that hold dear to our original values of quality customer service, maintained by enthusiastic and experienced staff using modern-day technology. In accordance with statute Assured Shorthold Tenancy deposits are registered and regulated by an approved body, the Tenancy Deposit Scheme (TDS).

Commitment to excellence

Davies & Partners are members of ARLA (Association of Residential Lettings Agents) who require us to maintain high professional standards and we are bound by their code of conduct. We openly and happily subject ourselves to external scrutiny and in doing so we hope that our clients will be confident that we aim to offer services of the highest standard.

We are also members of The Property Ombudsman Scheme. This scheme provides a free, fair and independent service for dealing with unresolved disputes between member agents and tenants or landlords of residential property in the UK. The Ombudsman is totally independent of the member agent and reports directly to the Ombudsman Council which has a majority of non-industry members.

Our reputation is of paramount importance to us and we are proud to say that we gain more business from personal recommendation than any other source. We trust the information in this section will be helpful to you, but please feel free to contact us if you would like expand on any questions you might have.

What next?

If, following the viewing, you are interested in applying for a specific property we will seek authority from the Landlord to proceed with your application. Once confirmed, please complete our our Tenancy Application Procedure.

Application Fees must be paid by bank transfer using the property address and your surname as the reference.

1. References

We use a third party Licensed Referencing Agency to carry out references. They will initiate an online application by sending you a link via email and PIN by text. You will need to complete your application online.

These are undertaken to:

  • Verify your employment status, position and salary

  • Where you are self-employed your accountant will be contacted for verification of affordability

  • Obtain feedback from your current landlord (if relevant)

  • Check your credit history, verify addresses and whether any bad debts have been accumulated

2. Right to Rent Checks

By law we must ensure tenants have a right to rent a property within the UK. We will need to take copies (from the original documents) of photographic ID, proof of current address and residency status if appropriate. Without this information an application cannot proceed.

Further information can be found here.

3. The Tenancy Agreement

Once satisfactory references have been received we will contact you to confirm a mutually agreeable tenancy start date.

Copies of the Tenancy Agreement and the initial account will be prepared and sent to you for your perusal. As with any legally binding document we recommend you seek independent advice as to its content if you have any queries.

The initial account needs to be paid into our bank account before the tenancy starts.

Further information can be found out about tenancy agreements here.

4. Moving in day

An appointment will be made for all tenants to attend our offices to sign the tenancy agreement in our presence, and to receipt the payment of the initial account that will have already been paid in cleared funds.

On the first day of the tenancy you are able to collect the keys, copies of the tenancy agreement and all other associated documents. An appointment will be made for you to meet the inventory clerk at the property to carry out the check-in inspection.

Here are some quick answers to questions we often get asked, but feel free to call us with any others…

Please feel free to call the office on 01280 702867 to speak to a member of our staff who will be able to discuss the property, your requirements and a mutually agreeable time to meet at the property. If the property already has a tenant in residence then we will need to make sure that the viewing is convenient to them as well as you. Alternatively you can email us at property@daviesandpartners.co.uk.

No. The viewing is not only an opportunity for you to view the property, but it also an opportunity to for us to meet you. Invariably our Landlord clients will want to know a little more about you, your family make up and the reason for your move etc. Its not an interview but its a start of a business relationship! Equally, this gives you the opportunity to ask questions about the property.

Good news - we hope you will be very happy in your new home! Please follow this link to find out the referencing process and relevant fees. If you have any questions whatsoever please feel to contact us.

In the event that more than one set of applicants want to take the property we must revert to the decision of the Landlord. We will present each party's circumstances for them to make the decision.

Bad credit and/or outstanding CCJ's (County Court Judgements) will fail your application. However, in certain circumstances the Landlord might consider the application with the addition of a Guarantor, but they are not obliged to do so. It is extremely important that you disclose any knowledge of an issue that might affect your application before you apply as you will not be refunded any application fees in the event that the application fails.

Please follow this link to find out the referencing process and relevant fees. If you have any questions whatsoever please feel to contact us.

Having already paid your initial account by bank transfer an appointment will be made for you meet in our offices to sign the tenancy agreements. All tenants must attend so the agreement signatures can be witnessed. Following this appointment you will meet the inventory clerk at the property to check through the inventory and schedule of condition report with you.

If there is fire or gas escape please exit the property immediately and notify the relevant emergency services.

For maintenance issues please call our property management department on 01280 704808 or click here to email us. We will endeavour to rectify the property without delay but there are rare occasions where contractors are busy at other jobs, or parts need to be ordered.

You will need to write to us so that your request can be passed to the landlord for their approval. Redecorating and other changes to the property are not allowed without the specific consent of the landlord.

On some occasions pets will be allowed in the property. If you intend to occupy the property with a pet from the start of your tenancy you must inform us at the outset. A larger deposit will be required. If you wish to introduce a pet into the property during your tenancy then specific written consent must be sought from your landlord. In addition a pet deposit will need to be paid and added to your protected deposit. Any damage caused by a pet in a property will need to be rectified by you. Also, the professional cleaning and sanitation of all carpets and soft furnishings will need to be completed at the end of the tenancy, at your cost.

You are contractually obligated to fulfil the full term of your tenancy. However, there are occasions where a new tenant can be found for the property. In such cases you would be responsible for the remarking costs the Landlord incurred by the Landlord and these will need to be paid in advance of a new tenant being found. Please contact our Property Management Department to discuss the situation further.

In advance of your tenancy ending you will be contacted to arrange an appointment for the independent inventory clerk to carry out the final inventory check. At this time the property must be fully ready for handover as the keys will be collected. The final report will be sent to Davies & Partners without unreasonable delay so that the deposit can be processed.

Tenant's Guide to Legionella

For more information on Legionella and how to minimise the risk of Legionnaires' Disease in the home, click here.

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